Executive Personal Assistant Vacancies at March Resources Manufacturing Corporation

Job Info

Start your career with March Resources!

We are looking for agile, dependable and smart EXECUTIVE PERSONAL ASSISTANT. An Executive Personal Assistant provides comprehensive administrative support to high-level executives, assisting them in managing their daily activities and ensuring their schedules and priorities are well-organized. This role involves handling confidential information, coordinating meetings, managing travel arrangements, and serving as a liaison between the executive and other stakeholders. The Executive Personal Assistant must demonstrate exceptional organizational skills, professionalism, discretion, and the ability to handle multiple tasks efficiently.

Responsibilities:

1. Calendar Management:

  – Manage the executive’s calendar, scheduling and prioritizing appointments, meetings, and events.

  – Coordinate and schedule internal and external meetings, ensuring all necessary materials are prepared and distributed in advance.

2. Travel Coordination:

  – Make travel arrangements, including booking flights, hotels, ground transportation, and visas.

  – Prepare travel itineraries, ensuring all necessary details and documents are provided.

3. Communication and Correspondence:

  – Screen and prioritize phone calls, emails, and other correspondence for the executive.

  – Draft and prepare professional correspondence, reports, and presentations on behalf of the executive.

4. Meeting Support:

  – Prepare agendas, documents, and presentations for meetings.

  – Attend meetings, take minutes, and follow up on action items.

5. Information Management:

  – Manage and maintain confidential files, records, and documents.

  – Conduct research and compile information as required.

6. Relationship Management:

  – Act as a liaison between the executive and internal/external stakeholders.

  – Build and maintain positive relationships with clients, partners, and colleagues.

7. Administrative Support:

  – Provide general administrative support, including handling incoming and outgoing mail, processing expenses, and managing office supplies.

8. Event Coordination:

  – Assist in organizing corporate events, conferences, and other special occasions.

Qualifications and Skills:

– Proven experience as an Executive Personal Assistant or similar role.

– Excellent organizational and time management skills.

– Strong verbal and written communication skills.

– Ability to handle sensitive and confidential information with integrity.

– Exceptional attention to detail and accuracy.

– Proficient in using office productivity software (e.g., Microsoft Office Suite, Google Workspace).

– Ability to multitask and prioritize tasks effectively.

– Strong problem-solving skills and ability to work under pressure.

– Professional demeanor and strong interpersonal skills.

– Flexibility to adapt to changing priorities and deadlines.

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Company Description

Company Info

• Industry: Manufacturing / Production
• Company Size: 51 - 200 Employees
• Average Processing Time: 16 days
• Benefits & Others: Business (e.g. Shirts), -