Pasay City Jobs Documentation Coordinator Position at Odfjell Management Philippines, Inc.
- Job vacancies posted on: 9 months ago
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Candidates who are domiciled in Pasay City and its surroundings and meet these following minimum criteria:
- Qualification: Vocational Diploma/Short Course Certificate & Bachelor's/College Degree
- Experienced in Admin/Human Resources & Clerical/Administrative Support
- Behave in a disciplined, honest, responsible, and professional manner in the work environment.
The initial salary that we can offer is quite competitive with a range of ₱16,000 - ₱38,000. If the credibility and experience that the candidate has exceeds the minimum criteria we need, the salary can change and adjusted according to the decisions of our company's HRD agreement.
Job Info
| Company | Odfjell Management Philippines, Inc. |
| Position | Documentation Coordinator |
| Region | Pasay City |
| Career Level | 1-4 Years Experienced Employee |
| Work Experience | 1 year |
| Qualification | Bachelor's/College Degree, Vocational Diploma/Short Course Certificate |
| Type of Work | Full-Time |
| Minimum Salary | PHP 16.000 |
| Maximum Salary | PHP 38.000 |
Odfjell is seeking a Documentation Coordinator to support the initiatives and activities of the Crewing Operations group. We require an individual who is highly focused and has a sense of urgency in getting tasks and responsibilities performed effectively and efficiently.
The successful candidate will be responsible for several activities, so we require an individual with a keen focus on details and careful attention to the quality of work based on Odfjell processes and standards. A customer service, team-oriented focus in accomplishing tasks is a norm for the position.
AREAS OF RESPONSIBILITY:
· Crew Documents Management not limited to monitoring / follow-up, encoding, scanning and uploading in the Compass crew management system;
· Act as liaison and company authorized representative for relevant external stakeholders.
TASKS:
The Documentation Coordinator —
· Responsible for timely collection of dispatch crew envelopes forwarded by the Vessel handlers for scanning and uploading in the Compas crew management system.
· Ensures that all crew documents are encoded, scanned and correctly uploaded in the Compas crew management system
· Organizes and maintains seafarers’ 201file of both electronic and hard copies for selected documents. Acts as controller and safe keeper of both.
· Ensures that all documents are tagged based on approved naming standard and copies are linked correctly to corresponding coded documents.
· Checks and verifies completion of crew documents for dispatch and informs stakeholders of any lacking / invalid documents.
· Prepare requirements and process seafarers’ employment contract, including contract extension, change of rank/ship, through in-house or non-in-house processing system and as approved by designated authority
· Attends to reporting crew and act as Immediate responsible for matters relevant to online registration / processing.
· Monitors and timely process renewal/application of Flag-state certificates for embarking officers thru NMA (Norwegian Maritime Authority), Singapore MPA (Maritime Port Authority) and Marshall Island (MI).
· Prepares United States (US) and joining port visa requirements and schedules submission to drop box center (if applicable) in coordination with authorized company representative/liaison personnel.
· Monitors expiring CRA (Certificate of Receipt of Application) or ROA (Receipt of Application) of pending flag-state applications for onboard seafarers.
· Prepares reports as required by tasks.
QUALIFICATIONS:
· You are a college graduate in Science or Management or its equivalent.
· You have at least one (1) year work experience in related field.
· Proficiency in using Microsoft tools including MS Word, Excel, and PowerPoint
· Has keen eye for details, works well under pressure, takes ownership of work and ensures exceptional follow-through.
· Good written and verbal communication skills
· You can multitask and work independently.
Please send your application to our Human Resources Department. We offer competitive market-aligned terms and conditions, as well as a demanding work environment with interesting tasks for the right individual.
ODFJELL PHILIPINES, INC.
5F Unit 501-A WMall Building Diosdado Macapagal Avenue Corner Coral Way Zone 10, Barangay 76, 4th District, Pasay City 1300
Odfjell.com
Office/Company Address
| Country | Philippines |
| Region | National Capital Region |
| City | Pasay City |
| Map | Google Map |
Benefit
- Get work experience
- Bonus for overtime
- Be taught first
- Good work environment
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Company Description
The Odfjell Group is a leading service provider within the chemical tanker and storage industry. 2500 colleagues based in 16 international locations work together to serve more than 600 customers around the world.
The Odfjell fleet comprises about 89 ships in global and regional trade. The tank terminal division consists of six tank terminals, strategically located at selected international shipping hubs. The company was established in 1914 and is headquartered in Bergen, Norway.
Read more on Odfjell.com.
Company Info
- Industry: Transportation / Logistics
- Company Size: 51 - 200 Employees
- Benefits & Others: Dental, Miscellaneous allowance, Medical, Sports (e.g. Gym), Vision, Regular hours, Mondays - Fridays, Business Casual Attire
