Property Admin & Accounts (wfh-day Shift) Vacancies at Dash10 Managed Services

Job Info

We are looking for a smart, enthusiastic, and self-driven individual to join our team as a Property Admin & Accounts. You will be performing a variety of administration, accounts, and clerical tasks for both the property team and administration teams to ensure the smooth running of our property division.  

Key Responsibilities:

• Property Administration
• Manage the property email address, answering and dealing with all emails in a timely manner.
• Assist the National Property Manager with a variety of tasks including maintenance, compliance, annual reviews, and tenant follow-ups.
• Liaising with our alarm company to manage BWOFs
• Monitor Tenants jobs requested through Released.
• Keep property files tidy and up to date.
• Streamline communication through the company’s scripting approach.
• Create and manage induction booklets for each tenanted site.
• Assist marketing with vacant space advertising and associated documents. 
• Manage the National Property Manager movements through the executive calendar, including auto replies when travelling.
• Management of lease renewal calendar, assisting with rent reviews and CPI Adjustments.
• Ensure all renewals and reviews are signed and filed correctly.
• Potential tenant due diligence
• Process documentation, template creation, systems setup, and automation.
• Weekly meetings on any upcoming renewals, reviews, and expiries.
• Accounts
• Completion of bimonthly GST returns for review.
• Cost reviews
• Bank reconciliations and coding
• Entering supplier invoices in Xero, loading of payment batches. 
• Tenant invoicing, management of tenant arrears.
• Assist with OPEX washup calculations.
• Assist the Group Accountant with monthly reports. 
• Various accounts administrative tasks as required.
• Relationships/Procurement
• Manage relationships with major suppliers and tenants.
• Liaise with contractors when the National Property Manager is out of town.
• Continuous Improvement
• Actively work to evaluate current work practices to improve procedures and workflows
• Health & Safety
• Actively support safe workplace procedures and policies regarding health, safety, and wellness within all company’s operations.
• Ensure all workplace incidents are accurately recorded in a timely manner.
• Other
• Other work as required by COO, CFO & Directors from time to time

Key Attributes:

• A Certified Public Accountant would be an ADVANTAGE
• 4-5 years customer service experience
• 2-3 years office experience
• 2-3 years property management experience
• Proven experience as an executive assistant or other relevant administrative support experience.
• Accounts experience, creditor & debtor control
• Understanding of property management industry
• Understanding of furniture retail industry
• Working knowledge of Business Central, Xero, Released, Workflow Max or similar accounting program
• Strong verbal and written communication skills
• Strong analytical & problem-solving ability with attention to detail
• High degree of computer literacy including Microsoft Excel and the entire MS Office suite.
• Positive and enthusiastic, not afraid to challenge the status quo
• Strong interpersonal skills and the ability to build strong working relationships with key stakeholders and staff across all levels of the business
• Proactive in the identification of opportunities and issues
• A logical and methodical approach with the ability to think laterally and use initiative
• Excellent time management with the ability to meet deadlines in a fast-paced, quickly changing environment.
• Ability to organize a daily workload by priorities.
• A proactive approach to problem-solving with strong decision-making skills.
• Legal expertise in terms of lease and tenancy arrangements would be an ADVANTAGE

We offer a competitive salary, free health care, and a P10k signing bonus awaits the successful candidate.

Apply now and complete our pre-screening test so we can process your application: https://forms.gle/EBK2kXisu565aWQy5 

**STABLE INTERNET CONNECTION (WITH BACKUP NET) AND A LAPTOP/DESKTOP IS A MUST**

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Company Description

Company Info

• Industry: Call Center/IT-Enabled Services/BPO
• Registration No.: FS201707465
• Company Size: 51 - 200 Employees
• Average Processing Time: 13 days
• Benefits & Others: Dental, Medical, Loans, Parking, Regular hours, Mondays - Fridays, Casual (e.g. T-shirts), Paid Leaves, Annual Physical Exam