National Capital Region Jobs Executive Assistant- 14701547079 Position at Support Shepherd

Job Info

OPEN TO FILIPINO CITIZENS RESIDING IN THE PHILIPPINES

Position: Executive Assistant

Working Hours: 9 AM to 5 PM EST ( Flexible )

Salary Range: $800 to $1100

Position Summary:

The Administrative Assistant will be responsible to ensure the entire staff can communicate effectively and work efficiently. The Administrative Assistant will be responsible for answering phone calls, responding to emails, and completing a wide variety of administrative tasks. The administrative assistant will be the main point of contact for clients, vendors as well as employees. The Administrative Assistant is perfect for someone who is looking to jump in with a growing company. In this role, you will gain a wide variety of business experience from customer service to business operations.

Our Company is one of the fastest-growing landscaping companies in the Western New York area. Employees at our company gain valuable experience in communication, business, and construction. Our mission is to transform the exterior of a client’s properties to build confidence and establish pride within the community.

Performance Objectives

● Ensure all administrative responsibilities are fully executed with the utmost

attention to detail, efficiency, and within deadlines.

● Leverage G-Suite programs, Jot Form, Connectteam, and other technology to

accomplish tasks, with a strong willingness to learn new software and workflows

if needed.

● Handle all incoming calls, emails and text messages efficiently and with the

utmost professionalism

● Invoicing & light bookkeeping work using Quickbooks

● Maintain communication with the entire team to ensure maximum efficiency.

● Light graphic design and marketing work as needed. Developing Flyers, social

media posts, etc

● Responsible for completing general administrative tasks as needed

● Complete duties independently and prioritize his/her workload, in alignment with

the organization’s mission, vision, and goals.

● Follow applicable processes and procedures as well as write and maintain

processes for their own responsibilities.Maintains communication between crew

and management team

Capabilities/Key Competencies

● Able to communicate professionally with clients and vendors regarding timing, job

processes, and customer satisfaction.

● Excellence in organization, planning, problem solving, and effective management

of resources.

● Proven experience in storing and retrieving digital files, maintaining databases,

managing multiple calendars, monitoring multiple email inboxes, recording notes,

and designing marketing materials

● Able to follow step by step procedures and suggest changes.

● Resolve any issues or problems presented by clients or staff, to include

addressing complaints and designing solutions with the utmost professionalism

and a desire for win-win outcomes.

● Experience juggling multiple projects and recurring duties simultaneously, ensuring

efficient completion within deadlines and sharp attention to detail

● Desire for continuous improvement and eagerness for learning new skills

● Self-starter who is working independently and with minimal supervision.

● Experience juggling multiple projects and recurring duties simultaneously, ensuring

efficient completion within deadlines and sharp attention to detail.

● Ability to maintain poise, professionalism, and positivity at all times.

Requirements

Education and Experience

● High School Diploma or Equivalent

● Experience with G-Suite (Sheets, Documents, GMail, Calendars, Slides) and basic PDF

editing functions.

● Prior customer service experience

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Company Description

Company Info

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